How to use e-invoices?

Working with e-invoices

Question:

What does the mandatory use of e-invoices from 2025 mean for my company, and how can Frienton support this?

Answer:

Since January 1, 2025, e-invoicing has been mandatory in the B2B sector in Germany. From this date, companies must be able to receive and process electronic invoices – regardless of any transitional arrangements.

Why e-invoices?

E-invoices offer numerous advantages, especially in combination with digital tools such as Frienton:

• Machine-readable format → automatable processing
• Reduction of input errors
• Higher efficiency & time savings
• Increased traceability & transparency
• Faster payment cycles
• Positive impact on sustainability & competitiveness

With Frienton, you particularly benefit through:

• Supported formats in Frienton include both ZUGFeRD & XRechnung
• Automated matching of invoices & transactions
• Intelligent categorization from both business & tax perspectives
• Live reporting with up-to-date financial data
• Automated payment runs
• Integrated dunning for late payments
• Analyses to optimize purchasing & sales

Recommendation:

Use the legal change as an opportunity to modernize your invoice management. Frienton supports you – both in receiving and sending e-invoices.

Notes:

• If you have been working manually up to now, this is the ideal time to switch to automated processes.
• Already digitized companies benefit even more from improved data quality and reduced rework.

Formats:

• ZUGFeRD: stands for “Zentraler User Guide des Forums elektronische Rechnung Deutschland”
• XRechnung: official standard of public administration in Germany

Both are formats for structured electronic invoices that meet the legal requirements of the e-invoicing obligation from 2025.

ZUGFeRD is often used in B2B, while XRechnung is primarily required for communication with public clients (B2G).

Updated on: 02/11/2025